Frequently Asked Questions

CAD FAQS

What is a CAD?

CAD (Computer-Aided Design) is a tool we use to create accurate, to-scale layouts of your event space or event venue. Think of it like a digital blueprint that maps out your event space, showing details like stages, seating, and ingress/egress points.

Why do I need a CAD for my event?

An Event CAD gives you a clear, organized vision of your event space, ensuring that everything fits perfectly, from stages and ingress to vendor boneyards and staff catering. It helps you plan with confidence, making sure your event flows smoothly and is easy for guests to navigate. A well-designed CAD also simplifies communication with vendors, helps you budget accurately, ensures you meet safety standards, and helps with securing event permits. By using a CAD, you're setting your event up for success from start to finish.

How does a CAD help with event logistics and coordination?

Your Event CAD serves as the central reference point for your entire team. It’s a map that defines the flow and structure of your event, guiding everything from guest experience to vendor setup. With a detailed layout, you can communicate clearly with vendors about what’s needed—like the number of tents, security guards required, or linear feet of fencing—and plan logistical details such as restroom servicing, artist movements, and generator fueling. A well-developed CAD helps you identify gaps in your plan early, align your team on the vision, and ensure a smooth load-in, so you're never operating without a clear plan.

How long does it take to create a CAD for my event?

The timeline depends on the event's size and complexity, as well as how much information you can provide upfront. Most CADs are completed within a few days, while more intricate designs may take up to a week. This ensures we capture every detail accurately.

What information do I need to provide for a CAD?

We would need to know the venue, approximate guest size, type of event (festival, graduation, football game, etc.), and any other specific requirements you want included in the design. Whether you have a fully developed plan, or just a basic idea from the back of a napkin, we're here to help.

Can I make changes to the CAD?

Yes! Of course. You can make as many changes as you need until the layout looks exactly how you envisioned it.

Why should I choose Blueprint Event Consulting to help with my CAD?

Our CADs are different because we’re not just CAD techs—we’re event producers. We understand the importance of accuracy and creating layouts that work in real life. Our CADs are colorful, lifelike, and easy to understand. We focus on designing layouts that are both creative and practical, ensuring all the essential elements make it onto the CAD. With 15 years of experience in designing and executing layouts, we've seen first hand what works and what doesn't.

VENUE CONSULTING FAQS

What venue consulting services does Blueprint Event Consulting Offer?

We offer consulting for venue development, master planning, and space optimization to ensure your venue is designed not just for aesthetics, but for real-world functionality. With over 15 years of experience in event operations, working both on the client side and the venue side, we help you avoid costly design mistakes by providing insights into what works and what doesn’t. Our goal is to create a venue that’s operationally efficient from both the venue’s and client’s perspective.

Why is it important to have an event operator involved in venue design?

While architects focus on designing beautiful and innovative spaces, event operators bring a practical perspective that ensures the venue is built for potential event clients. As event operators, we bring practical insights that can save you money and future headaches. We understand why certain spaces need to be designed a certain way—like the size of dressing rooms, the height of ceilings for trucks, or the location of food and beverage areas—ensuring your venue is not just a stunning space, but one that’s easy to use and highly rentable.

How can venue consulting save me money?

By involving an experienced event operator early in the design process, you can avoid expensive reconfigurations later on. For example, ensuring the loading dock has the proper ceiling height, ample storage in key locations for conversions, and that dressing rooms are appropriately sized with tailored amenities, helping prevent costly post-build fixes and reducing the day 2 list. We focus on the operational side of the venue, helping you make informed decisions that keep your venue functional, efficient, and desirable for event clients.

How do you collaborate with architects and project developers?

We work closely with architects and project developers to ensure that operational functionality is integrated from the very beginning. While the architects focus on the structure and aesthetics, we bring an event operator’s perspective to ensure the space will work efficiently for event logistics. By aligning the vision early on, we help prevent operational challenges later in the build process, ensuring the venue is both visually appealing and highly functional for future events.

Why should I choose Blueprint Event Consulting to help with my Venue Consulting?

With over 15 years of experience in event operations, we bring a unique, hands-on perspective to venue design. We’ve worked on both the client and venue sides, so we understand what it takes to create a space that not only looks great but works in real life. Our expertise can save you money by preventing design flaws that lead to costly reconfigurations. We focus on operational efficiency, making sure your venue is functional for clients and staff, and adaptable for a wide range of events. Our goal is to help you build a venue that’s not only visually impressive but highly desirable for event clients.

What types of venues do you specialize in?

We consult on all types of venues—permanent, temporary, and semi-permanent—bringing our operational expertise to ensure the venue meets the needs of event clients. Whether it’s a theater, stadium, or outdoor park we help design spaces that are flexible and operational for a variety of event types.

EVENT CONSULTING FAQS

What event consulting services does Blueprint Event Consulting Offer?

We provide a full range of event consulting services, including venue assessment, event layout design, and operational planning. We guide you step-by-step through the process, helping you determine if a venue is right for your event, assess profitability, and plan for smooth operations from start to finish.

How can event consulting help me determine if a venue is suitable for my event?

While architects focus on designing beautiful and innovative spaces, event operators bring a practical perspective that ensures the venue is built for potential event clients. As event operators, we bring practical insights that can save you money and future headaches. We understand why certain spaces need to be designed a certain way—like the size of dressing rooms, the height of ceilings for trucks, or the location of food and beverage areas—ensuring your venue is not just a stunning space, but one that’s easy to use and highly rentable.

How does event consulting help with event profitability?

We help you plan your event to maximize revenue while keeping costs down. We assess venue costs, operational expenses, and potential revenue streams to set your event up for financial success. By optimizing operations and focusing on space usage, F&B placement, and guest flow, we ensure your venue is used efficiently, helping you boost revenue while minimizing unnecessary expenses.

Why should I choose Blueprint Event Consulting to help with my Venue Consulting?

With over 15 years of event operations experience, we bring a practical, hands-on approach to planning and executing events. Whether you're planning a large-scale festival or a smaller event, we guide you through the process to ensure everything is accounted for, from venue selection to final execution, helping you avoid costly mistakes.

How does event consulting improve guest experience?

By optimizing the layout and flow of your event, we ensure guests can easily navigate the space and access amenities without crowding or confusion. Our planning helps create a seamless experience, keeping guests engaged and satisfied throughout the event.

How long does event consulting typically take?

The timeline depends on the complexity of your event and your specific needs. We can work with you from the early planning stages or step in later to ensure everything is on track. Our services are flexible and tailored to your event’s unique requirements.